Surrenders and withdrawals shall be sent electronically to the Office by e-users via the dedicated module that is available online from the dashboard of the user area ‘MyPVR’. It can also be a duly signed declaration annexed to an e-mail in case of malfunctioning of the user area.
If required, remedying documents shall be uploaded via the menu ‘Documents’ of MyPVR or the Communication Center.
Users who did not opt for the electronic communication with the Office can send their requests for surrenders and withdrawals either as a signed letter attached to an e-mail (to be sent exclusively to the following Office address: cpvo [at] cpvo.europa.eu (cpvo[at]cpvo[dot]europa[dot]eu)) or by post.
Only the holder can surrender their rights. The holder can authorise a representative to surrender by proxy, if so the case the credentials provided to the Office must explicitly refer to an authorisation given to the representative to surrender in the name of the holder. The Office always sends confirmations of surrenders and withdrawals.
There is no possible recall of a surrender or a withdrawal declaration after midnight of the day of the request (CPVO local time).
Surrenders
In order to avoid liability for the next annual fee, a request for surrender needs to reach the Office before the anniversary of the date of the grant of the CPVR. Once the anniversary date of the grant of the CPVR has passed, the annual fee is due.
The CPVO can only record a surrender on the date of receipt of a valid request, effective one day after the request was received, as stipulated in the Article 19.3 of the Basic Regulation.
Withdrawals
For applications withdrawn after the due date of the payment of the examination fee (irrespective of whether plant material has been delivered and accepted by the Examination Office for the test or not), the fee paid for the technical examination will not be refunded. To avoid this situation, the withdrawal of an application should reach the Office at the latest on the due date of the payment of the examination fee as indicated on the respective debit note.