Procurement

General principles

The Community Plant Variety Office (CPVO), located at Angers (France), is a decentralized agency of the European Union. It manages a system for the protection of intellectual property rights relating to plant varieties across the European Union. As such, the Agency is subject to the provisions of the Financial Regulation applicable to the general budget of the European Communities, the CPVO Financial Regulation and the relevant directives relating to the coordination of procedures for the award of public contracts.

 

CPVO buys services and supplies through public procurement calls, in line with EU legislation and the basic principles of transparency, equal treatment and non-discrimination, widest competition, proportionality and sound financial management.

 

Calls for tenders above EUR 139,000 are published on:

• the e-tendering platform
• the CPVO website following publication in the Tenders Electronic Daily (TED) database (the procurement supplement of the Official Journal of the European Union)

Calls for tenders between EUR 15,000 to EUR 139,000 are advertised in the annual Work Program in advance of their launch on the CPVO website under ‘Ex-Ante Publicity’.

 

Tenders above EUR 139 000

For purchases with a value above EUR 139.000, the CPVO uses the open call for tenders’ procedure.

 

To view the procurement documents for a call of interest to you, please consult the table below. There you will find links to the e-tendering platform, where you can download all procurement instructions and forms related to that specific call (invitation letter, tender specifications, draft contract and any templates necessary for offer submission).

 

Tenders between EUR 15 000 and EUR 139 000

• 2021

Archives

• 2020
• 2019
• 2018
• 2017
• 2016
• 2015
• 2014
• 2013

Ex-ante publicity

Annual work programs and last CPVO programming document.

 

• 2023 work program
• 2021-2023 programming document
• 2022 work program
• 2021 work program
• 2020 work program
• 2019 work program
• 2018 work program
• 2017 work program
• 2016 work program
• 2015 work program
• 2014 work program
• 2013 work program

Procurement documents

All tenderers should carefully read and follow the instructions in the General Guidance on CPVO Procurements.

 

The following additional documents and forms should be read and/or completed, as required.

 

• General conditions for CPVO contracts (FR and EN)
• General Guidance on CPVO procurements (EN and FR)
• Declaration on Honour on Exclusion criteria
• Simplified financial statement
• Third parties’ file form
• Declaration of Interest (DoI)

Participation in Inter-institutional procedures

The CPVO participates each year in Inter-Institutional Procedures with the European Commission and/or other European Agencies. The CPVO publishes here the list of Specific contracts concluded by the CPVO under other Institutions’ Framework contracts’ in accordance with the Financial Regulation applicable to the general budget of the Union of July 2018 and the CPVO Financing regulation of 1 July 2019.

 

• CPVO list of contractors from inter-institutional procedures 2021

Archives

• CPVO list of contractors from inter-institutional procedures 2020
• CPVO list of contractors from inter-institutional procedures 2019
• CPVO list of contractors from inter-institutional procedures 2018
• CPVO list of contractors from inter-institutional procedures 2017
• CPVO list of contractors from inter-institutional procedures 2015
• CPVO list of contractors from inter-institutional procedures 2014
• CPVO list of contractors from inter-institutional procedures 2013

Anti-fraud strategy

The CPVO has put in place an anti-fraud strategy, in line with its financial regulation and implementing rules.

 

The anti-fraud strategy complements existing policies and procedures such as the CPVO code of conduct and CPVO’s policy on handling conflicts of interests, thereby reinforcing the Agency’s commitment to the highest standards of integrity.

 

The overall objective of the anti-fraud strategy is to improve prevention, detection and the conditions for investigation of fraud, in close collaboration with the European Anti-Fraud Office (OLAF), and to pursue adequate deterrence and reparation, with proportionate and dissuasive sanctions.

 

Fraud is defined in the applicable legal texts as an intentional breach of a rule with the aim of obtaining a gain, which may or not have a direct impact on the financial interests of the EU. It may include misbehaviours that have a reputational impact.

 

The CPVO will report any instance of suspected fraud to OLAF, which is exclusively competent to investigate such cases. In this context, potential beneficiaries, candidates, tenderers and participants are informed that (in accordance with Regulation (EC) No 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of individuals with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) 45/2001 and Decision No 1247/2002/EC), for the purposes of safeguarding the financial interests of the Union, their personal data may be transferred to the Financial Irregularities Panel or to the OLAF.

 

The CPVO aims to strengthen an anti-fraud culture at all levels of the organisation and provides relevant training.

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